If there are too many, you've mispent your budget.
If there aren't enough - well, let's not go there.
Drinks are the bedrock of many events, whether they're lubricating the conversation at networking meets, loosening the dance-moves of the in-laws at the wedding, or providing a much-deserved cocktail treat after a long day of conference talks. So: how many?
1. Calculate your number of guests
Pretty simple starting point. If you don't know the exact number of guests, work out a generous estimate.
2. Then, work out how many drinkers there'll be
Don't confuse this with the number of attendees. Children and non-drinkers should be subtracted from your total number.
3. Allot 1.5 drinks per guest per hour
Experts estimate that the average drinker rate is 1.5/g/h. Oh, don't know expert-boozing-speak? That's 1.5 drinks per guest, per hour.
So, if you have 100 drinkers, that's 150 drinks for every hour. A five hour event for one hundred guests would need 750 drinks. Easy.
(If that still all sounds too complicated, try this drinks calculator. Problem solved.)
But what's the most cost-effective way of buying these drinks?
Your drinks budget will depend on:
a) the type of event
b) the types of people attending
A wedding with a bunch of heavy drinkers will need a lot more than a day-time product launch. Given there are so many variables, and so many unpredictable aspects, we recommend this:
Unlimited Drinks Packages
This can include beer, wine and soft drinks, but you can also upgrade to spirits too.
No stress, no calculations, and not an empty hand all night. Nice.
So whats the best value for my event?
Well, there is no one size fits all approach when it comes to events. It depends on the venue and the cost per drink, what drinks you would like to offer and how boozy your guests are.
Make sure to compare the costs per drink (once you've looked at the bars pricing) with the cost of an unlimited drinks package. Some are more competitive than others. And if you need any help, that's what we are here for!
For help in getting the right deal with your venue, and for finding the right venue to begin with, get in touch at hirespace.com.